General Terms and Conditions

ROOMS4PEOPLE – Giving Space to Creativity –
Matthias Syska
Mannhardtstr. 6
80538 Munich, Germany

Effective as of: January 2026

  1. Scope of Application

These General Terms and Conditions apply to contracts between ROOMS4PEOPLE (the Lessor) and the event organizer (the Lessee) concerning the rental of seminar and/or coaching rooms.

  1. Conclusion of the Contract and Scope of Contractual Obligations

2.1
The contract shall only be concluded upon written acceptance/confirmation of the booking request by the Lessor to the Organizer. Transmission of the acceptance/confirmation by email shall be sufficient.

2.2
The contractual parties are ROOMS4PEOPLE (Lessor) and the Organizer, unless expressly agreed otherwise in writing. Individual participants of the event as well as instructors and/or their companions shall become contractual partners only if expressly and separately agreed between ROOMS4PEOPLE and the Organizer.

2.3
These contractual terms shall also apply to individual event participants, instructors and/or their companions, and all other persons included in the contractual relationship by the Organizer. The Organizer shall inform such persons of the applicability of these contractual terms and of their right to obtain a copy of these terms from ROOMS4PEOPLE at any time.

2.4
ROOMS4PEOPLE undertakes to provide the booked rooms and services in accordance with the agreed requirements.

2.5
The Organizer guarantees that the booked event will take place in the premises of ROOMS4PEOPLE and is obliged to pay the agreed prices for the services. This payment obligation shall also apply to any special services and expenses incurred by ROOMS4PEOPLE for third parties at the request of the Organizer.

2.6
Subletting or further rental of the provided rooms requires the prior written consent of ROOMS4PEOPLE.

2.7
The seminar and/or coaching rooms may not be rented for political or religious events or events with political or religious content.

  1. Prices, Advance Payment, Payment, Set-Off, Cancellation

3.1
The prices for the products and services of ROOMS4PEOPLE are set out in the current price overview on the website and/or in written offers. All listed prices are exclusive of statutory VAT. Billing shall take place at the time of booking or, as stated in the written offer, after the service has been rendered.
If the booked rental period is exceeded, ROOMS4PEOPLE reserves the right to charge for the actual duration of use.

3.2
ROOMS4PEOPLE is entitled to request an appropriate advance payment at any time. The amount of the advance payment and the payment deadlines may be agreed individually.

3.3
Payment shall be made via PayPal or by bank transfer to the Lessor’s account. On-site payments may also be made in cash (free of charge) or by card (subject to a fee). Booking appointments via the calendars on the website are completed upon payment.
For bookings comprising at least three consecutive days and including catering, 50% of the total costs shall be due one week prior to the event.

 

3.4
Cancellation / Change of Date
For binding bookings of all rooms, the following regulations regarding changes of date and cancellations apply:

Events/appointments booked for at least 6 hours per day and/or on at least two consecutive days may be cancelled and/or changed as follows:

  • up to 1 week (7 days) prior to the event: free of charge
  • 6–4 days prior to the event: 75% of the costs shall be charged
  • 4 days or less prior to the event: 100% of the costs shall be charged

Events/appointments booked for less than 6 hours per day may be cancelled or changed free of charge up to 1 day prior to the event. For cancellations/changes less than 1 day prior to the event, 100% of the costs shall be charged.

These cancellation/change cost regulations shall also apply if the customer (Lessee) does not hold the event for reasons for which ROOMS4PEOPLE is not responsible (e.g. force majeure, cancellation by participants, pandemic measures, etc.).

These regulations shall not apply if the cancellation/change is due to reasons attributable to ROOMS4PEOPLE or if ROOMS4PEOPLE re-rents the premises under the same conditions.

Reservations must be confirmed within one week at the latest.

3.5
Cancellation Policy for 10-Hour Credit Cards
Cancellation of credit cards is possible. The remaining credit shall be refunded minus the hours already used. Used hours shall be charged at the current list price.

 

  1. Withdrawal by the Lessor

4.1
If an invoice, an agreed advance payment or a security deposit is not paid within the specified deadline, ROOMS4PEOPLE shall be entitled to withdraw from the contract. The same shall apply if a debit attempt based on a direct debit authorization fails.

4.2
ROOMS4PEOPLE shall also be entitled to withdraw from the contract for good cause, in particular if:

  • force majeure or other circumstances (e.g. pandemic measures) not attributable to ROOMS4PEOPLE make performance of the contract impossible;
  • events are booked under misleading or false information regarding material facts, e.g. the organizer or the purpose of the event;
  • there is justified reason to assume that an event may endanger the smooth operation of business, safety, or public reputation of ROOMS4PEOPLE, without such risk being attributable to ROOMS4PEOPLE’s sphere of control or organization;
  • ROOMS4PEOPLE becomes aware of circumstances indicating a significant deterioration of the financial situation of the contractual partner after conclusion of the contract, in particular if the Organizer fails to settle due claims or provide sufficient security, thereby jeopardizing payment claims of ROOMS4PEOPLE.

4.3
In the event of a justified withdrawal from the contract by ROOMS4PEOPLE, the Organizer shall have no claim for damages.

 

4.4
ROOMS4PEOPLE shall notify the Organizer of the exercise of the right of withdrawal without undue delay in writing. Notification by email shall be sufficient.

 

  1. Liability of the Lessor

5.1
In the event of disruptions or defects relating to the services of ROOMS4PEOPLE, ROOMS4PEOPLE shall endeavor to remedy the situation without undue delay.

5.2
Strict liability of ROOMS4PEOPLE for damages due to initial defects of the rented premises is excluded. ROOMS4PEOPLE shall also not be liable for items brought onto the premises by the Lessee.

 

  1. Liability of the Organizer – Provision of Security

6.1
The Organizer shall be liable for all damage and contamination, including damage to the building or inventory, caused by event participants, visitors, employees or other third parties from their sphere of influence or by the Organizer themselves. No room handover protocol shall be prepared. Any damage or loss must be reported to the Lessor immediately and in good faith and must be compensated. If damage caused by a previous tenant is discovered, the Lessor must be informed immediately.

6.2
The Organizer is obliged to maintain adequate liability insurance for such cases. ROOMS4PEOPLE is entitled to request proof of such insurance. ROOMS4PEOPLE may require the Organizer to provide appropriate security (e.g. deposits, guarantees).

6.3
Any obligation to comply with public-law regulations and requirements shall rest solely with the Organizer. To the extent that ROOMS4PEOPLE is held liable by third parties due to non-compliance with such obligations, the Organizer undertakes to indemnify ROOMS4PEOPLE against such claims.

 

  1. Conduct / Order

7.1
No items may be attached to walls, tables or other furnishings without the consent of ROOMS4PEOPLE. Due to the risk of damage, the placement and installation of items must be agreed in advance with ROOMS4PEOPLE. Any damage caused by such installations shall be borne by the Organizer.

7.2
Materials or other items brought in must be removed immediately after the event. Otherwise, the Lessor may arrange for removal and disposal at the Organizer’s expense.

7.3
Food and beverages shall be provided by ROOMS4PEOPLE in accordance with the order. External catering as well as own food and beverages may be brought in and consumed on the premises. Cutlery and crockery shall be provided by ROOMS4PEOPLE; however, ROOMS4PEOPLE reserves the right to charge a fee of EUR 25 plus VAT per day for cleaning and service.

 

  1. Technical Equipment and Connections, Indemnification

8.1
If ROOMS4PEOPLE procures technical or other equipment from third parties at the request of the Organizer, ROOMS4PEOPLE shall act in the name, on behalf of and for the account of the Organizer. The Organizer shall be liable for careful handling and proper return and shall indemnify ROOMS4PEOPLE against all third-party claims arising from the provision of such equipment.

8.2
The use of the Organizer’s own electrical equipment using the power network of ROOMS4PEOPLE requires prior written consent. Any disturbances or damage caused to ROOMS4PEOPLE’s technical facilities shall be borne by the Organizer unless attributable to ROOMS4PEOPLE.

8.3
Any disturbances to technical or other facilities provided by ROOMS4PEOPLE shall be remedied as far as possible without delay. Payments may not be withheld or reduced insofar as ROOMS4PEOPLE is not responsible for such disturbances.

 

  1. Data Storage

In accordance with Section 33 of the German Federal Data Protection Act, the name and address of the Organizer and all data required for order processing shall be stored by ROOMS4PEOPLE. By making a booking, the Organizer consents to the processing of personal data for the purpose of contract performance. Upon request, ROOMS4PEOPLE shall provide information about the stored personal data. Data shall not be passed on to third parties.


  1. Final Provisions

10.1
Amendments or supplements to the contract, including amendments to this written form clause, must be made in writing or by email. Unilateral amendments by a contractual party shall be invalid.

10.2
Place of performance and payment is ROOMS4PEOPLE, Mannhardtstr. 6, 80538 Munich.

10.3
The exclusive place of jurisdiction – including for disputes relating to checks and bills of exchange – shall be Munich.

10.4
German law shall apply.

 

  1. Severability Clause

If individual provisions of these GTC or of the contract concluded with ROOMS4PEOPLE are or become invalid, the validity of the remaining provisions shall remain unaffected. The invalid provision shall be replaced by a provision that comes as close as possible to the economic purpose of the invalid provision and the intention of the parties; the same shall apply in the event of a contractual gap. Should statutory provisions require amendment or adjustment of individual provisions of this contract, the parties agree to replace the old provision with the new statutory provision until a new individual regulation is agreed.