General Terms and Business Conditions

General Terms and Conditions

ROOMS4PEOPLE

Matthias Syska

Mannhardtstrasse 6

80538 Munich

Update: September 2024

1. Scope

The terms and conditions apply to contracts between ROOMS4PEOPLE (landlord) and the organiser (tenant) regarding the seminar and/or coaching room to be rented.

2.           Conclusion of the contract and scope of contractual obligations
2.1         The contract is only concluded through the written acceptance/confirmation of the landlord to the organizer. A transmission of the application acceptance/confirmation by e-mail is sufficient. The contractual partners are ROOMS4PEOPLE (landlord) and the organiser, unless otherwise expressly stipulated in writing. The individual participants of the event as well as course instructors and/or their companions are only contractual partners if there is an express and separate agreement between ROOMS4PEOPLE and the organizer.
2.2         These contractual conditions also apply to the individual participants of the events as well as course instructors and/or their companions and all other persons who are included in the contractual relationship by the organizer. The organiser must inform the persons involved in the contractual relationship of the validity of these contractual conditions and the right to have these contractual conditions handed over by ROOMS4PEOPLE at any time.
2.3         ROOMS4PEOPLE undertakes to provide the booked premises and services in accordance with the agreed requirements.
2.4         The organizer guarantees that the booked event will take place on the premises of ROOMS4PEOPLE and is obliged to pay the agreed prices for the services. The obligation to pay also applies to such special services and expenses of ROOMS4PEOPLE to third parties that were arranged by ROOMS4PEOPLE on behalf of the organizer.
2.5         The subletting or subletting of the rooms provided requires the prior written consent of ROOMS4PEOPLE.

3.           Prices, deposit, payment, set-off, cancellation
3.1The prices for ROOMS4PEOPLE’s products and services can be found in the current overview on the website and/or in the offers made in writing. The list prices listed in the overview are exclusive of VAT. Billing is made at the time of booking or, as described in the written offer, according to the service rendered. If the booked rental period is exceeded, the ROOMS4PEOPLE reserves the right to calculate the actual period of use.
3.2         ROOMS4PEOPLE is entitled to demand an appropriate advance payment at any time. The amount of the advance payment and the payment dates can be agreed individually.
3.3         Payment is made via PayPal or bank transfer to the landlord’s account. On-site payments are also possible in cash (free of charge) or by card (for a fee). The appointment booking via the calendars on the website is completed with the payment.
For bookings that last at least 3 consecutive days and include catering, 50% of the total cost is due 1 week before the date.
3.4         Cancellation policy/ change of date
The following regulations on date change and cancellation apply to the binding bookings of all rooms:
Events/appointments booked for at least 6 hours per day and/or on at least 2 consecutive days can be cancelled and/or modified:

– up to 1 week (7 days) before the event: free of charge

– 6-4 days before implementation: 75% of the costs will be charged

– ≤ 4 days before implementation: 100% of the costs will be charged

Events/appointments booked for less than 6 hours per day can be changed/cancelled free of charge at any time up to 1 day before the date. For cancellations/changes < 1 day before the date, 100% of the costs will be charged.
The regulation on the costs in the event of cancellation/change are also applicable if the customer (tenant) does not attend the event for reasons for which ROOMS4PEOPLE is not responsible (e.g. force majeure, cancellation of participants of the event, pandemic measures, etc.). The regulations on the costs of cancellation/change are not applicable if the cancellation/change is made for reasons for which ROOMS4PEOPLE is responsible or if ROOMS4PEOPLE sublets the rental property under the same conditions.
3.5 Cancellation policy for a prepaid 10-hours credit
Cancellation of the prepaid credit is possible. The remaining credit will be refunded, minus the hours already used. Hours used are charged at the current list price.

4.           Withdrawal of the landlord
4.1         If an invoice, an agreed advance payment or security is not made within a specified period, ROOMS4PEOPLE is entitled to withdraw from the contract. The same applies in the event that an attempted debit on the basis of a direct debit authorization fails.
4.2         Furthermore, ROOMS4PEOPLE is entitled to withdraw from the contract for important reasons, in particular if:
– force majeure or other circumstances (e.g. pandemic measures) for which ROOMS4PEOPLE are not responsible, which make the performance of the contract impossible;
– events are booked with misleading or false information about material facts, e.g. the organiser or the purpose of the event;
– there are reasonable grounds for believing that an event
may jeopardise the smooth running of the business and the safety or reputation of ROOMS4PEOPLE in the eyes of the public, without this being attributable to the sphere of control or organisation of ROOMS4PEOPLE;
– ROOMS4PEOPLE become aware of circumstances that the financial situation of the contractual partner has deteriorated significantly after the conclusion of the contract, in particular if the organiser does not settle due claims or does not provide sufficient security and therefore payment claims of ROOMS4PEOPLE appear to be at risk.
4.3         In the event of justified withdrawal from the contract by ROOMS4PEOPLE, the organizer is not entitled to compensation.
4.4         ROOMS4PEOPLE must release the organiser from exercising the right of withdrawal
immediately in writing. A declaration by e-mail is sufficient.

5.           Liability of the landlord
5.1         In the event of any disruption or defect that occurs in the ROOMS4PEOPLE’s services, ROOMS4PEOPLE will promptly endeavour to remedy the situation.
5.2         Strict liability of the ROOMS4PEOPLE for damages for initial defects in the leased property is excluded. In addition, the ROOMS4PEOPLE is not liable for items brought in by the tenant.

6.           Liability of the organiser – provision of a security
6.1         The organiser is liable for all damage and soiling, such as to the building or inventory, caused by event participants or visitors, employees or other third parties from its area or by itself. A room handover protocol is not created. In the event of any damage/personal damage, the damage must be reported to the landlord in confidence and immediately and replaced. If damage is discovered by the previous tenant, the landlord must be informed immediately.
6.2         The organizer is obliged to insure itself adequately for such liability cases. ROOMS4PEOPLE is entitled to demand proof of appropriate insurance. ROOMS4PEOPLE may require the organiser to provide appropriate security (e.g. deposits, guarantees, etc.).
6.3         Any obligation to comply with public law requirements and obligations lies solely with the organiser. Insofar as ROOMS4PEOPLE is claimed by third parties as a result of the non-fulfilment of such conditions and obligations, the organiser undertakes to indemnify ROOMS4PEOPLE against these claims.

7.           Behavior/ Order
7.1         Nothing may be attached to walls, tables or other furnishings without the consent of ROOMS4PEOPLE. Due to possible damage, the installation and attachment of objects must be coordinated with the ROOMS4PEOPLE in advance. Damage to the walls, tables or other furnishings caused by the attachment and installation of materials is at the expense of the organizer.
7.2         Seminar materials or other items brought along must be removed immediately after the end of the event. Otherwise, the landlord may carry out the removal and disposal at the expense of the organizer.
7.3         Food and beverages will be provided by ROOMS4PEOPLE according to your order. Own catering as well as food and drinks can be brought along and consumed in the rooms of ROOMS4PEOPLE. Cutlery and crockery are provided by ROOMS4PEOPLE, but reserves the right to charge a fee of €20 plus VAT per day for cleaning and service.

8.           Technical equipment and connections, indemnification
8.1         Insofar as the ROOMS4PEOPLE procures technical and other equipment from third parties for the Organiser at the Organiser’s instigation, the ROOMS4PEOPLE acts in the name, in power of attorney and for the account of the Organiser. The organizer is liable for the careful handling and the proper return. He indemnifies the ROOMS4PEOPLE from all claims by third parties arising from the provision of these facilities.
8.2         The use of the organizer’s own electrical systems using the ROOMS4PEOPLE’s power grid requires their written consent. Disruptions or damage to ROOMS4PEOPLE’s technical equipment caused by the use of these devices are at the expense of the organiser, insofar as the ROOMS4PEOPLE is not responsible for them.
8.3         Faults in the technical or other facilities provided by the ROOMS4PEOPLE will be rectified immediately if possible. Payments cannot be withheld or reduced unless the ROOMS4PEOPLE is responsible for these disruptions.

9. Information storage
In accordance with Section 33 of the Federal Data Protection Act, the name and address of the organiser as well as all data required for order processing are stored by the ROOMS4PEOPLE. By making a booking, the organiser agrees to the processing and processing of personal data for the purposes of contract processing. ROOMS4PEOPLE will provide information about the personal data stored on request. The data will not be passed on to third parties.

10.         Final provisions
10.1Changes or additions to the contract, including the amendment of this written form clause, must be made in writing or declared by e-mail. Unilateral changes by the contractual partner are invalid.
10.2      The place of performance and payment is ROOMS4PEOPLE, Mannhardtstrasse 6, 80538 Munich.
10.3      The exclusive place of jurisdiction, also for cheque and bill of exchange disputes, is Munich.
10.4      German law applies.

11. Severability clause
In the event of invalidity of individual clauses of the GTC or the contract concluded with ROOMS4PEOPLE, the validity of the remaining provisions shall not be affected. The provision that is wholly or partially invalid is to be replaced by one whose economic success comes as close as possible to the invalid provision and the intention of the parties; the same applies in the event of a gap. Should laws necessitate the amendment or adaptation of individual provisions of this contract, the parties agree to replace the old provision by the new law until a new provision of its own has been introduced.